Below are 3 realistic scenarios based on how our system performs — built from what we know works with medspa client lists. Not case studies. Clear examples so you understand exactly what to expect.
Each example shows a different medspa type, the problem they'd typically have, what we'd build, and what the outcome would realistically look like.
She's a solo injector. 200+ past Botox clients in Aesthetic Record. No CRM. No follow-up. Clients finish a treatment and disappear — she assumes they moved on or found someone cheaper.
In reality: most of them just hit week 11, felt their Botox fading, and had no reminder or reason to rebook. They'd have come back if she'd reached out at the right moment.
On 200 clients at $320 avg. ticket — that's a lapsed list worth ~$64K if each returns just once a year.
She runs a busy multi-service medspa — Botox, filler, laser, and a growing membership programme. Revenue looks good on the surface. Underneath: 38% of clients visit once and vanish, Meta ads are costing $2,000/month with diminishing returns, and she has no idea how much vial waste is happening.
At year-end she discovers $9,200 in opened vials she can't charge for. By then the money is already gone.
480 clients × $415 avg. ticket × 38% lapsed = ~$75,000 sitting untouched in her own database.
She's been running her medspa for 4+ years. Strong reputation, loyal clients, solid revenue. But visit frequency is low — clients average 1.9 visits per year when the clinical cadence suggests 3–4.
She's also losing 8–12 membership holders per month with no win-back process. Every cancellation is just accepted. She's never calculated what that costs over 12 months.
The difference between 1.9 and 3.4 visits/year across 380 active clients at $580 avg. ticket is ~$70,000 in annual revenue — sitting on the table.
This is what the SMS looks like for a Botox client at week 11. Written in your voice. Sent at the exact moment she's feeling the fade. No discount. No pressure. Just the right message at the right time.
The difference isn't the offer — it's the timing and the specificity. Your client feels seen, not sold to. That's why our response rates are 15–30% vs 2–4% for generic email blasts.
On the free audit call we calculate your specific lapsed revenue number. If it makes sense, here's exactly what we build — and what you never have to touch.
See full pricing & plans →Reads your Aesthetic Record and calculates the optimal rebooking window for each client by treatment type. Botox at week 11. Sculptra at month 5. Laser by season. Automatic.
We write every message. You approve. They sound like you — personal, clinical, warm. Clients reply because it feels genuine.
Every booking from a sequence is tagged and attributed. Open it, see the number, close the laptop. No more Tuesday-night spreadsheet reconciliation.
Shows your monthly waste in dollars and predicts demand 7 days ahead. Batch high-vial appointments intelligently. Stop discovering the problem at year-end.
State-specific SOPs built from board guidance and reviewed quarterly by a medspa attorney. Confidence on demand — not anxiety.
Book a free 15-minute audit. We'll look at your Aesthetic Record, calculate your specific lapsed revenue number, and show you exactly which scenario applies. No obligation. No pitch. Just the number.